English-Speaking Assistant for Rights Supervision & Executive Support (Shibuya, Tokyo)

Job Description

English-Speaking Assistant for Rights Supervision & Executive Support

Location: Shibuya, Tokyo, Japan
Posted on: November 21, 2025
Employment Type: Temporary Employee
Industry: Publishing / Advertising / Printing / Broadcasting
Company: Fellowship Co., Ltd.

Job Description

Fellowship Co., Ltd. is seeking a bilingual English-speaking assistant to support rights supervision operations and perform executive secretarial duties. The role involves handling English-language correspondence, managing contracts and billing, overseeing merchandise supervision from overseas licensees, and supporting a senior executive.

Key Responsibilities:

1. Rights Supervision & Administrative Support

• Manage contract and invoice-related correspondence in English and Japanese (~50/50)
• Process invoices and royalty reports from overseas partners
• Handle monthly billing and minimum guarantee collection for commercialization licenses
• Assist with product supervision including scheduling, checking samples, and reviewing design data
• Manage overseas shipments and warehouse inventory
• Conduct data entry for sales, inventory, and shipping records

2. Executive Secretarial Duties

• Coordinate executive schedules and travel arrangements
• Handle expense reporting, dining reservations, and gift arrangements
• Provide administrative support including meeting material preparation, document management, and email/phone communication

Requirements:

• Business-level Japanese (JLPT N2+)
• Business-level English reading ability (TOEIC 735–860)
• Ability to use AI translation tools (e.g., ChatGPT) for email communication
• Proficiency in Microsoft Excel (SUM, AVERAGE, etc.), PowerPoint, and Google Sheets
• Strong interpersonal and communication skills
• Ability to maintain confidentiality and professionalism when working with executives

Working Hours

Monday to Friday, 10:00 AM – 7:00 PM (8 hours/day)

Compensation

• Annual Salary: ¥3,000,000 – ¥4,000,000
• Monthly Salary Example: ¥256,000 – ¥288,000
• Overtime pay available when applicable
• Transportation costs fully covered (within limit)
• Social insurance provided

Work Environment & Benefits

• Smoke-free indoor environment (designated smoking rooms available)
• Visa support provided by licensed administrative scriveners
• Lifestyle support for relocation and daily living

Nearest Station: Shibuya Station – 6–8 minutes on foot