Reception & Secretary Staff (Chiyoda, Tokyo)

Job Description

Center Operation – Reception and Secretarial Work for a Foreign-Affiliated Service Office

Location: Tokyo, Japan (Chiyoda, Shibuya, Meguro)
Posted on: November 20, 2025
Employment Type: Full-time Employee
Company: The Executive Centre
Industry: Real Estate / Property Management / Facility Management

Job Description

Reception and secretarial work for foreign-affiliated service offices:

• Handle reception duties: visitors, conference room reservations, mail, parcels
• Telephone support: reception, forwarding, message handling
• Secretarial duties: business support, arrangements
• PC administration: data entry, document creation
• Guide conference room reservations, serve tea, clean up
• Community event management and social media support
• Support contract renewals and receive potential incentives

Requirements

Required:

• TOEIC 700 or above (guideline)
• College/junior college/university graduate
• Basic PC skills (Word, Excel, PowerPoint)
• Administrative experience

Preferred:

• Customer service experience (hotel front desk, airport ground staff, receptionist, secretary, telephone operator)

Language Skills:

• English: Daily Conversation Level (TOEIC 475–730)
• Japanese: Native Level

Working Hours

• 9:00–18:00 (1-hour break, 8 working hours)

Compensation

• Monthly salary: ¥260,000 + incentive
• Annual salary: From ¥3,500,000
• Salary increase: Once a year (January), performance-based
• Performance bonus: Once or twice a year
• Transportation fully covered
• Social insurance included
• Overtime allowance provided

Holidays

• 2 days off per week (Saturday & Sunday)
• Public holidays
• Year-end/New Year holidays
• Paid holidays
• Celebration and condolence leave
• Menstrual leave
• Maternity and childcare leave
• Over 120 days off per year